Visitor Policy

Given Emory University’s commitment to a reduced density on campus, this policy does not provide unfettered permission for all types of visitors identified below to return to campus. Rather, it reflects the requirements for a metered return through an approval process for visitors to our campus.

Visitors Must Have Sponsors

The “sponsor” (also known as a “host” for research)  is a member of the Emory faculty or staff who is requesting the visitor come to campus. Sponsors are responsible for:

  • validating that the visitor activities cannot be performed remotely
  • initiating the visitor application for approval 
  • ensuring the visitors understand their responsibilities while on campus as outlined in the visitor onboarding process

Sponsors must also comply with their approving unit's obligation to maintain documentation of those individuals approved to be on campus and a list of people the visitor will come in contact with while on campus as part of the contact tracing procedure should a COVID-19 transmission take place.

Visitor Approval Process

(Note that the approval process is slightly different for each type of visitor. Please choose your visitor category below, and follow that specific process.)

  1. As the sponsor, you will fill out the appropriate Visitor Application (found in the “category of visitors” listed above)
  2. If the application is approved, make your visitor aware of these basic conditions:

• The visitor must have a sponsor, a formally designated Emory university contact.

• The visitor will sign virtually or in person a compact that elaborates the requirements and expectations for being on campus, including

  • The requirement for facial coverings and physical distancing at all times;
  • Prohibition of being on campus if they have tested positive for COVID-19 within the past 10 days, are exhibiting symptoms of illness, or were in close proximity to someone confirmed to have virus causing COVID-19 within the past 14 days with exceptions noted for human subjects in COVID-related research; and
  • Expectation that the visitors will contact the designated Emory sponsor if the visitor tests positive for COVID-19 or exhibits any signs of illness within forty-eight hours after they depart campus, triggering Emory’s internal notification and contact tracing procedures.

The visitor should provide contact tracing information for their time on Emory’s campus to allow Emory’s internal contact tracing program to operate. In this instance, “contact tracing information” refers to the names of Emory faculty, staff, and students with whom the visitor was in close contact while on campus (defined as being within six feet for more than 15 minutes).

Enforcement of Compliance with On-Campus Health and Safety Policies

To the extent possible, enforcement of compliance with health and safety policies should be enabled through approval of access to facilities. Designated approvers should be alerted to instances of noncompliance. The sponsor will be responsible for informing the visitor of the claim of noncompliance. If noncompliant behavior continues, the sponsor will be re-alerted and the visitor’s permission for on-campus activities and access to facilities will be suspended.   

Currently Permitted Visitors

Requirements and guidance for each category of visitors